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So, your organization just completed a BIG hurdle, and you now have all your new virtual courses built in their respective Adobe Connect meeting rooms! You and your teammates are feeling great about this because you know the benefits of this task. You know this is a BIG accomplishment because now your facilitation teams can log into the proper classroom with everything laid out just as it was designed.
But what happens when one of your virtual classrooms is being used to deliver a course and another team needs to prepare to deliver the same course?
NOT a problem!
Adobe Connect has some other powerful tools built right in. You can create a backup of the original room to use as a place to prepare and practice.
Langevin creates a practice room for every one of our courses.
If your organization needs these backup classrooms, here are the steps currently used for creating a backup in the latest update of Adobe Connect (as of July 2021):
1. Ensure everything in your main room is set up according to your organization’s standards/preferences.
2. Temporarily move your meeting room to the Shared Templates folder in Adobe Connect.
- Place a checkmark in the box next to the desired meeting room in the Shared Meeting
- Click Move.
- Click Shared Templates.
- Click Move.
3. Create a new meeting room. In the Meeting Room Information page, click the dropdown arrow next to “Select Template” and select the template associated with the room you just moved into the Shared Templates folder. (Finalize the creation of the new meeting room according to your organization’s standards/preferences.)
4. Move the original meeting room out of the Shared Templates folder and back to Shared Meetings.
- Place a checkmark in the box next to the Shared Templates Click to open.
- Place a checkmark in the box next to the desired template you wish to move.
- Click Move.
- Click Shared Meetings.
- Click Move.
- Validate that the meeting room appears where it should in your Shared Meetings list along with the new room you created using the main room as a template.
5. Open your backup room and manually adjust any meeting preferences, as required, within the room.
Please note: if you change anything in one room, it will not automatically be changed in the other rooms. You will either need to manually make the changes to both rooms or delete the backup room and make a new copy of the original room.
Also, if you’re in a situation where you need to run multiple sessions of the same course, you can replicate this process to create additional training rooms.
Use these powerful tools in Adobe Connect to set your training team up for success! In fact, I would suggest creating a backup whether you need it or not. That way, if one of the virtual classrooms becomes corrupted, you’ve already got a backup!
